Senior Executive (Procurement) - Contract

Job Field: Procurement
Location: Kuantan, MY
Company: BASF Asia Pacific
Job Type: Experienced
Job ID: EN_MY_24644

We are the world's leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We have over 110,000 employees connecting around the world. For you, this means an almost unlimited range of job opportunities, career development and lots of potential to continue learning . At BASF we believe strongly in the power of connected minds.

Description

This position is based at BASF PETRONAS Chemicals' Sdn Bhd, a RM3.4 billion joint venture that combines the innovative strengths and capabilities of two well-established Fortune 500 companies, BASF SE (60%), the world's leading chemical company and PETRONAS (40%), Malaysia’s fully integrated energy company with a wide network of operations around the world. Established since 1997, BASF PETRONAS Chemicals' ‘verbund’ (integrated) chemical production facility is sited in Gebeng, Kuantan, Pahang Darul Makmur. With the current growth in our downstream portfolio, we are integrating the most powerful minds and talented high achievers to drive our outstanding performance as a global leader in the chemical industry.

Objective

• As part of Procurement Team, to support in achieving Procurement Department’s objectives set by Procurement’s management team.

Main Tasks

• Check warranty period, payment status and performance bank guarantee status for potential claims.
• Liaison with Asset Manager to gather details information and supporting documents such as Investigation Report, cost incurred, etc for valid claims.
• Study contractual terms to assess claim validity.
• Issue Defect Notification and/or Claim Notification to vendor.
• Arrange meeting or tele conference between vendor and technical team if clarification is needed.
• Claims related documentation retrieval and filing.
• Follow up with vendor by due date or CN if claim amount is agreed by all parties.
• Issue Debit Note to vendor for valid claims.
• Monitor Purchase Order (PO) delivery status.
• Handle PO acknowledgement by following up with vendor via phone call.
• Update SAP record once vendor acknowledge receipt of PO and agree to delivery date.
• Ensure procurement activities are in-compliance with law and regulations, contract terms and conditions, policies, procedures and processes.
• Collaborate with vendors and any other party (if required) for effective PO acknowledgement tracking with no violation of company’s values, principles, codes and conduct.
• Create an environment that allows challenges to bring out the best, champion process simplification and continuous self- education.
• Benchmarking, innovativeness, process simplification, governance improvements, and good collaboration practices inter divisions/ departments.
• In depth understanding of functional knowledge by integrating information from diverse sources.

Requirements

• Degree in Engineering/ IT/ Business/ Finance discipline or equivalent.
• 4 years and above of working experience in Procurement /Purchasing /Supply Chain Management.
• Preferably to have exposure in manufacturing or petrochemicals environment.
• Good Functional Competency (good Procurement knowledge and powerful negotiation skill).
• Be innovative, act as an effective team member with pro-activeness skill.
• Good collaboration and strong networking skill.
• Excellent analytical and problem solving skill.
• Sound work management skill in terms of prioritization, planning & organizing.
• Good proficiency of English and Bahasa, both spoken and written.
• Proficient in MS Office and SAP (added advantage).

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