Buyer, Indirect Procurement

Job Field: Procurement
Location: Kuala Lumpur, MY, 50000
Company: BASF Asia Pacific
Job Type: Experienced
Job ID: EN_MY_23727

We are the world's leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We have over 110,000 employees connecting around the world. For you, this means an almost unlimited range of job opportunities, career development and lots of potential to continue learning . At BASF we believe strongly in the power of connected minds.

Description

BASF Shared Services Center Kuala Lumpur, was established in 2005. Located in Kuala Lumpur, the shared services center has 620 employees and provides functional services in the areas of Finance, Controlling, Information Services, Human Resources, Environment, Health & Safety, Procurement and Import-Export Operations to BASF companies and affiliates in 16 countries across the Asia Pacific region. BASF has three other shared services centers located in Berlin and Ludwigshafen in Germany and in Montevideo, Uruguay, that cover Europe and the Americas. ObjectivesEnsure reliable supply of assigned technical materials and services at competitive terms and the required level of quality based on a sound procurement strategy for all relevant sites in Asia Pacific in close alignment with the needs of internal Business Partners across the sub-region and in accordance to internal and external regulations. Job DescriptionProcurement Strategy

• Serve as key contact person for the Category Buyer, internal Business Partners, regional and local BU Account Managers and other relevant internal and external parties
• Develop a thorough understanding of the business objectives and needs of the internal Business Partners with regard to the assigned technical materials and services
• Regularly analyze procurement conditions for key materials and services and initiate sourcing activities for supply alternatives to ensure competitive pricing and avoid single source situations
• Support the Category Buyer in the development of regional buying channel strategies for coordinated materials and services and ensure that specific needs and circumstances of internal Business Partners are incorporated in regional and global strategies
• Implement strategies, if applicable in close alignment with the Category Buyer, by defining strategic measures for PSP, regularly monitoring the implementation status and taking corrective actions or updating the strategy if necessary
• Review best practices in other regions or hubs and proactively initiate projects for PSP to create value for BASF including but not limited to sustainability and value chain projects

Negotiation and Contract Management

• Regularly communicate with the Category Buyer (if applicable), internal Business Partners, regional and local BU Account Managers and other relevant parties to ensure that demand forecasts and business needs are up to date
• Work with internal Business Partners to harmonize specifications and decrease complexity e.g. by reducing the number of suppliers
• Implement contracts relevant for hub by informing all stakeholders of the negotiation result, monitoring adherence to contract terms and taking corrective actions if necessary
• Ensure that required information is updated in all relevant information systems (e.g. ERP, contract database, savings database, etc.)

Operational Procurement

• Work as Shared Service Center functional team to provide Procurement service delivery, such as contract management, Purchase Order Management / follow up, Issue Management, Invoice Issues follow up, Material Master maintenance, Vendor master maintenance, e-RfQ support, e-Auction support, Social Labor Standards Support & etc
• Actively monitor purchase requisitions for errors and convert to purchase orders
• Exert accountability for the content of the purchase order by working closely with requisitions and, if applicable, Category Buyer in the hub to ensure that purchase requisitions from internal Business Partners adhere to relevant procurement strategies and contracts and that purchase orders are released to suppliers timely
• Follow up on open purchase orders for all purchases and take actions if necessary
• Drive operational excellence with the support of the hub by making use of procurement automation tools like outline agreements to minimize manual work
• Coordinate the handling of issues and claims with suppliers and affected internal Business Partners, escalate issues if required, track progress in the NCM system (Non Conformance Measurement), implement corrective actions to improve customer satisfaction and ensure that NCM notifications are closed timely
• Support the supplier performance evaluation process
• Review best practices in other regions or hubs and proactively initiate projects for PSP to create value for BASF

Compliance and Processes

• Execute procurement activities in line with policies and procedures (e.g. Procurement Guideline BASF Group, company procedures, BASF Code of Conduct, trade controls, etc.)
• Document relevant steps in accordance with applicable guidelines
• Actively seek opportunities for continuous improvement to increase operational excellence and improve documentation of processes
• Support the optimum use of procurement tools and systems

RequirementsEducation:

• Min. Diploma/Degree in Engineering (especially mechanical, electrical), Business management or Supply Chain

Working Experience:

• Minimum 3 years’ work experience in procurement of technical materials / services, engineering or similar areas

Technical and Professional Knowledge:

• Must be fluent in spoken / written Hindi and English.
• Competency in computer applications, especially MS Excel and MS PowerPoint; knowledge of SAP MM of advantage
• Good communication and presentation skills

Job Segment: Purchasing, Business Manager, Contract Manager, Finance, Management, Legal