Analyst, Procurement Services (Chinese Literate)

Job Field: Procurement
Location: Kuala Lumpur, MY, 50000
Company: BASF Asia Pacific
Job Type: Experienced
Job ID: EN_MY_25092

We are the world's leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We have over 110,000 employees connecting around the world. For you, this means an almost unlimited range of job opportunities, career development and lots of potential to continue learning . At BASF we believe strongly in the power of connected minds.

Description

BASF Shared Services Center Kuala Lumpur, was established in 2005. Located in Kuala Lumpur, the shared services center has 620 employees and provides functional services in the areas of Finance, Controlling, Information Services, Human Resources, Environment, Health & Safety, Procurement and Import-Export Order Management Services to BASF companies and affiliates in 16 countries across the Asia Pacific region. BASF has three other shared services centers located in Berlin and Ludwigshafen in Germany and in Montevideo, Uruguay, that cover Europe and the Americas.

Objectives

• Provide procurement transaction processing support to deliver procurement services identified within the procurement service platform to BASF group companies in accordance with established policies, guidelines, processes and work procedures, which is in compliance with BASF procurement policies and local company legal and statutory requirements.
• Ensure customer’s and vendor’s queries are resolved in a timely, responsible and pro-active manner.
• Work closely with other service delivery streams to ensure smooth purchase-to-pay integration.

Job description

Master data:

• Contract implementation & monitoring: maintain outline agreements in SAP based on agreed terms and conditions
• Request the creation and maintenance of vendor master data in SAP, support Master Data Team (if applicable)
• Support supplier onboarding process
• Ensure usage and support implementation of globally defined processes to drive operational excellence (e.g. buying channels, guidelines)

Purchase requisition (PR):

• Support Internal Business Partner with PR creation and if required identify and assign Source of Supply
• Process incoming Purchase Requisitions and transfer to SPS ( Strategic Procurement Suite)

Purchase Order (PO):

• Ensure PR-PO conversion based on agreed terms and conditions, ensure PO transmission within the SLA
• Conduct issue and error handling for automated purchase orders
• Goods Receipt: support Internal Business Partner, if required

Payment:

• Invoice Verification: check price differences in close collaboration with Buyer / Supplier / Accounts Payable
• Support Accounts Payable via workcycle for invoice discrepancies if required

Projects:

• Execute & support procurement service transition from local country in a seamless manner and ensure that all transition activities are fully captured and completed within the agreed timeline
• Support specific country project, if there is any

Job requirements

Education:

• Bachelor Degree or Higher Diploma preferably in Business or Supply Chain Management / Procurement

Working Experience:

• At least 1 year of working experience, preferably in Purchasing
• Knowledge & experience working in SAP environment with SAP’s purchase-to-pay process is preferred
• Work experience in Shared Service Centre in Procurement area is preferred

Technical Knowledge:

• Must be able to read, speak and write in Mandarin language
• Excellent analytical, organizational, communication and interpersonal skills
• Proactive and be able to work under pressure and independently. Focus to details.
• Functional knowledge and skills in using Microsoft applications, i.e. Words, Excel, PowerPoint
• Fluent in spoken and written English

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