Senior Analyst, Accounts Payable

Job Field: Finance/Accounting/Controlling/Audit
Location: Kuala Lumpur, MY, 50000
Company: BASF Asia Pacific
Job Type: Experienced
Job ID: EN_MY_25366

We are the world's leading chemical company because we offer intelligent solutions for our customers and for a sustainable future. We have over 110,000 employees connecting around the world. For you, this means an almost unlimited range of job opportunities, career development and lots of potential to continue learning . At BASF we believe strongly in the power of connected minds.

Description

BASF Shared Services Center Kuala Lumpur, was established in 2005. Located in Kuala Lumpur, the shared services center has 620 employees and provides functional services in the areas of Finance, Controlling, Information Services, Human Resources, Environment, Health & Safety, Procurement and Import-Export Order Management Services to BASF companies and affiliates in 16 countries across the Asia Pacific region. BASF has three other shared services centers located in Berlin and Ludwigshafen in Germany and in Montevideo, Uruguay, that cover Europe and the Americas.

Objectives

• Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL‘s customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, Financial Reporting Compliance (FRC) requirements and local company legal and statutory requirements.
• Ensure that timelines and quality meet the agreed service levels and targets.
• To coordinate, train and support the analyst in performing Accounts Payable function.
• Assist and support AP Managers in daily task, implementation of project initiatives as when required e.g.continuous improvements, FRC, Six Sigma, etc

Job Description

• Process accounts payable invoices and employee claims
• Be a ‘Super user’ within the team, providing expert knowledge and support to peers and analysts through proper knowledge transfer; sharing of resource, knowledge, experience and best practice
• Act as a backup for manager on daily task and as when required
• To monitor and supervise all accounts payable transactions within the given time frame
• Ensure all transactions process according to the establish Work Instruction (WI) steps and Process Definition (PD) procedure
• Ensure the accuracy and the completeness of the invoices / employee claims process according to agreed Service Level Agreement (SLA) with company’s customer contract
• To coordinate and ensure that the control checking is being performed on a daily basis
• To coordinate and ensure that the analyst attends to the Accounts Payable Service desk mailbox and fixed helpdesk ticket (AHD) on timely manner
• To coordinate and ensure completeness of the urgent request
• Ensure accuracy of data and liaise with the local companies (LC) coordinator for related issues
• Work closely with payment team on resolving accounts payable topic
• Resolve payment related issues & review payment proposals
• Monitor netting is carried out as per BASF SE schedule every month
• Analyze vendor reconciliation and coordinate with LC and vendor to resolve issue
• Perform month end closing adhering to global guideline
• Ensure reports are prepared and send to LC based on agreed timeline
• Monitor and track overdue aged invoices with issue (e.g. pending good receipt, price differences, quantity differences, timing differences, block invoices)
• Update all WI and PD for Manager review in order to meet FRC and ISO requirements

Requirements

Education:

• University degree in accounting or business administration

Working Experience:

• More than 5 years’ experience in accounts payable or other accounting functions including 2 years of supervising an accounting team.

Technical & Professional Knowledge:

• Knowledge and understanding of accounts payable and accounting functions
• Knowledge and experience of MS office tools
• Proficiency in English and other language required with good communication skill
• Knowledge of SAP system desired
• External experience in a shared service or business process outsourcing engagement will be preferable
• Membership of recognized professional Accounting body/association
• Experience working in a MNC or Malaysian Publicly listed company

Job Segment: Accounts Payable, Service Desk, Compliance, Six Sigma, Finance, Customer Service, Legal, Management