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Administrative Assistant


Job Field: ADSU - Admin. & Office Support
Location: Suffolk, VA, US
Company: BASF Corporation
Job Type: Standard
Job ID: EN_US_1704398

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.


At BASF, we create chemistry through the power of connected minds. By balancing economic success with environmental protection and social responsibility, we are building a more sustainable future through chemistry. As the world’s leading chemical company, we help our customers in nearly every industry meet the current and future needs of society through science and innovation. We provide a challenging and rewarding work environment and are always working to form the best team—especially from within, through an emphasis on lifelong learning and development. We are constantly striving to become an even better place to work. BASF has been recognized by Forbes Magazine as one of America’s Best Employers in 2016. Come join us on our journey to create solutions for a sustainable future! Where the Chemistry Happens… As an Administrative Assistant, you will provide essential administrative/clerical support to the TES Department (Engineering, Maintenance, Stores and Site Services). Responsibilities include performing critical duties in SAP, support in requisition, purchase order and invoice issues problem solving, creating/updating reports and backup activities for stores and site services. Create Your Own Chemistry: What We Offer You… Adding value to our customers begins with adding value to you. You @BASF is the suite of benefits, perks, programs and unique opportunities we offer to support you—the whole you—in all stages of your life and career. With you@BASF, you create your own chemistry. The total rewards that you receive as a BASF employee go way beyond a paycheck. From competitive health and insurance plans, to robust retirement benefits that include company-matching contributions, to making sure you never stop learning, we believe in you is investing in our success. Working for a large, global organization, you’ll have a chance to grow professionally and personally, expand your network and build a rewarding and dynamic career. Responsibilities:

  • Enter QA Calibration and Mechanical Integrity test and inspection results into databases
  • Update revisions to departmental programs as outlined by program owner/SME
  • Mail/Fedex: Daily p/u from Security, distribute, open and sort mail, deliver outgoing mail to security
  • Replace updated catalogs, prepare files for off-site storage, and scan/archive electronically capital project files
  • Reconcile and File - vendor service tickets (Cintas, Cardinal, etc.) documenting info in spreadsheets where necessary
  • Contact service providers to schedule work as directed
  • Provide storeroom backup, including accepting deliveries, SAP transactions, and storing material in locations
  • Perform research to identify vendor for stock items
  • Aid in problem solving for requisition, purchase order and invoice issues
  • PCard/Sm Mtg Card – track receipt of cardholder statements, aid in monthly p-card audits, maintain cardholder statement files
  • Process free issue invoices and free issue change requests (add/delete/change)
  • Process work cycles for completed services
  • Track contractor competitive quotes, notify controller of contractor accruals, and scan contractor observations.
  • Collect information and create monthly reports for TES department, including KPIs and contractor hours report

Qualifications - BASF recognizes institutions of Higher Education which are accredited by the Council for Higher Education Accreditation or equivalent

Ingredients for Success: What We Look For in You… Basic qualifications:

  • High school diploma and 10+ of experience in a clerical/ administrative position
  • 10+ years of experience working in a technical (engineering) environment
  • Microsoft office suite products
  • Track record in working efficiently and accurately in a detailed, time sensitive environment

Preferred Qualifications:

  • Associates degree

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by law. BASF recognizes institutions of higher education accredited by the Council for Higher Education Accreditation or equivalent.

Nearest Major Market: Virginia Beach

Job Segment: Secretary, Clerical, Administrative Assistant, Administrative

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